Your Guide to Audio Visual Presentation at BV&E

Before you arrive

• Your presentation needs to be created in ratio size 16 x 9 to get the best resolution. 
• Preferred presentation document: Microsoft PowerPoint.
• Videos should be imbedded into the presentation to make for smoother presenting. 
• If you do not have access to a laptop/device for your presentation, the venue can provide a in house laptop, at an additional cost. 

Setting up your presentation

• Venue staff will meet you on arrival to assist with set up for your presentation. 
• If you are providing your own laptop/device for presentation, ensure it has a HDMI connection. The venue is unable to play off micro USB connection. 
• A lectern podium microphone is standard set up in the room. Handheld wireless microphone or headset microphones are available with prior arrangement at an additional cost. Please let your Event Officer know of your preferred option. 
• Venue staff will assist with audio levels during set up. 
• Please allow for adequate time to have your presentation set up and ready to go before you wish to commence. 

During your presentation

• Presentations can be controlled by wireless remote clicker or the laptop/device located next to the lectern. 

Parking

• There are several parking options near our venues for those attending. To find parking at the venue visit the City of Greater Bendigo's Where to Park page 
• There is parking onsite to load and unload cars pre and post event. The Events Officer can advise you of these spaces. 

Acknowledgement of Country 

I acknowledge that the City of Greater Bendigo is on Dja Dja Wurrung and Taungurung Country.

I would like to acknowledge and extend my appreciation for the Dja Dja Wurrung* People, the Traditional Owners of the land that we are standing on today. 

Today, we pay our respects to leaders and Elders past, present and emerging for they hold the memories, the traditions, the culture and the hopes of all Dja Dja Wurrung* Peoples.

We express our gratitude in the sharing of this land, our sorrow for the personal, spiritual and cultural costs of that sharing and our hope that we may walk forward together in harmony and in the spirit of healing.

Frequently Asked Questions of our venues  

Does the venue have Wi-Fi?  

All our venues have Wi-Fi capability; however, it is recommended not to rely on this service. If the presentation requires internet, there is a hardwire internet option that can be plugged directly into the laptop. 

How will I obtain the Wi-Fi password?  

Venue staff will provide the password on the day of event. 

Who controls the sound/audio during my presentation? 

If presenting at The Capital Theatre or Ulumbarra Theatre an audio operator will control all the microphones and sound for the presentation. The Bendigo Bank Theatre and Banquet Room can be used without an audio operator. Audio levels and will be tested during set up.  If you are unsure if you require a technician, please talk with your event officer.  

How do I get my presentation onto the screen? 

The recommended configuration is a laptop connected via HDMI to the screen. Please bring any presentations on a USB or portable hard dive to transfer onto the laptop being used. A venue technician will be able to assist with this on the day. 

Will there be a vision monitor in front of the lectern?  

There is no vision foldback monitor inhouse, this can be arranged to be hired at an additional cost. Please confirm with the event officer if you require one. 

How will I be able to view my notes on the presentation?

If you have presenter notes on your presentation, this can be shown on a vision foldback monitor, which can be hired at an additional cost prearranged by the Event Officer. The venue technician will be able to assist with this on the day.  

Are BV&E venues accessible? 

All public areas of BV&E venues are fully accessible. There are a limited number of accessibility seats at the Capital Theatre and Ulumbarra Theatre. If you are expecting a large number of attendees that require accessibility access, please let the event officer know. 
The Capital Theatre stage and the Bendigo Bank Theatre Stage are not fully accessible for presenters. 

Can BV&E assist with ticketing? 

Yes, Bendigo Venue & Events has an in-house ticketing system, gotix. Ticketed events must utilise gotix for all ticket sales. Gotix can also be used for the registration of large scale conferences and events. To find out more contact your event officer.

I have a Mac device or any device that requires an adapter, will that work? 

Yes, however you will just need to make sure you bring a HDMI adapter to connect that is suited to the device. 

What if something goes wrong? 

If there is a technician working on the event with you, they will be there to assist. If there is no venue staff or technician for your event during business hours, the Box Office will arrange for assistance.